Settrax Bill Only. One Record. One Source of Truth. Real Time and Money Saved

Settrax Bill Only closes the gap between what the vendor documents and what your staff records. Usage is captured in real time and validated against contract status and pricing on the spot — so items are validated and approved before they're submitted, POs are generated automatically, and your team gets its day back.

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THE PROBLEM

The current process doesn't work.

Most hospitals rely on paper, email, and manual phone calls to manage surgical implant billing. The result is chaos — for hospitals and vendors alike.

PAPER LOGS & EMAILS

Vendors manually write down used items or email lists after surgery — prone to errors, delays, and lost records.

NO CONTRACT VISIBILITY

Hospitals have no real-time way to confirm items are on contract before they're used, creating billing disputes.

FRAGMENTED RECONCILIATION

Finance teams spend hours reconciling invoices across departments, vendors, and disconnected spreadsheets.

VENDOR COMPLIANCE GAP

Without a standard process, vendors submit usage inconsistently — creating compliance risk for the hospital.

HOW IT WORKS

Four steps to a seamless billing cycle.

Settrax Bill Only structures the entire process from PO issuance to final submission — so both hospitals and vendors always know exactly where things stand.

 

STEP 01

Hospital Issues a PO Number

Before surgery, the hospital generates a unique purchase order number inside Settrax Bill Only and assigns it to the scheduled case

STEP 02

Vendor Attaches Used Items

During surgery, the medical device vendor logs into their Settrax Bill-Only portal records the instruments and implants used in that case to the PO number.

STEP 03

Settrax Validates & Approves

Settrax Bill Only automatically checks every item against the hospital's active contracts, flags any off-contract items, and routes exceptions for review.

STEP 04

Clean Submission to Finance

A standardized, verified usage report is delivered to the hospital's finance team — ready for payment processing with no surprises.

FEATURES

Everything you need to run a tighter OR.

Built specifically for the hospital–vendor relationship around surgical implant billing.

PO Number Generation

Issue structured purchase order numbers to vendors before the case begins — tied to surgeon, procedure, and OR schedule.

Contract Compliance Engine

Every submitted item is automatically verified against your active vendor contracts. Off-contract items are flagged instantly.

Standardized Vendor Submissions

Vendors submit usage through a guided digital form — no more paper, no more emails, no more chasing records.

Real-Time Usage Reporting

Finance and supply chain teams see live dashboards of usage by case, vendor, and service line — ready for reconciliation.

Vendor & Hospital Portal

Separate, role-based portals for hospital staff and device reps ensure the right people see exactly what they need to.

Deep Settrax Integration

Natively integrated with Settrax VM and Settrax Flow — case data, instrument tracking, and vendor records all in one ecosystem.

Exception Routing & Approvals

Off-contract items automatically route to the appropriate approver — keeping the process moving without bottlenecks.

Savings & Compliance Audit Trail

Every action is time-stamped and logged. Audits, dispute resolution, and compliance reviews become effortless.

INTEGRATIONS

One platform. Three powerful products.

Settrax Bill Only is natively integrated into the full Settrax ecosystem — no middleware, no manual syncing.

INSTRUMENT TRACKING

Settrax Flow

Bill Only pulls case and instrument data directly from Settrax Flow — so the PO already knows what trays and sets were brought into the OR, reducing manual entry.

BILL ONLY

YOU ARE HERE

Settrax Bill Only

The hub for PO issuance, contract validation, and vendor submission — connecting your OR schedule to your finance team in one structured workflow.

VENDOR MANAGEMENT

Settrax VM

Vendor profiles, contract terms, and approval hierarchies from Settrax VM power the compliance engine inside Bill Only — automatically.

PRICING & SAVINGS

We built it smarter. We price it fairly. You keep the difference.

Legacy vendor management processes built their cost on manual labor and untracked losses. Settrax VM was built from the ground up with automation — and we pass those savings directly to you.

  • No multi-year lock-in contracts

  • Predictable per-bed or per-OR pricing

  • No surprise implementation fees

  • Free migration from legacy processes

  • Ongoing platform updates at no cost

  • Dedicated clinical implementation team

Illustrative Savings

Community Hospital (150 beds)

Manual Process

High cost + errors

Bill Only

Streamlined

Est. annual savings

~$85K / yr

Regional Medical Center (400 beds)

Manual Process

High cost + errors

Bill Only

Streamlined

Est. annual savings

~$210K / yr

Health System (6 hospitals)

Manual Process

High cost + errors

Bill Only

Streamlined

Est. annual savings

~$520K / yr

Free cost analysis

Send us your current process. We'll show you the exact delta.

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Ready to close the loop on surgical billing?

See how Settrax Bill Only connects your hospital, your vendors, and your finance team — in one clean workflow. No paper, no email, no surprises.